You can now add multiple project dates in HoneyBook and have every date appear on your HoneyBook calendar. So, if you’re managing a wedding weekend, several photography sessions, or a project with multiple important dates, you can keep them all under one project instead of creating separate ones just to track your schedule.

Previously, additional project dates were only visible inside the project itself. Now, HoneyBook displays them on your calendar, too. That’s a pretty useful update if your client work involves more than one event or appointment.

I’m Karly, a certified HoneyBook Pro with five years of experience helping business owners get their systems working properly. I spend a lot of time inside HoneyBook, and I know how annoying it is when a simple scheduling task turns into extra admin work. If you’re ready to make HoneyBook work better for your business, check out my HoneyBook services to see how I can help.

What Multiple Project Dates in HoneyBook Actually Means

Multiple project dates let you assign several important dates to one client project.

For example, let’s say you’re a wedding photographer. You might have an engagement session in May, a rehearsal dinner in August, and the wedding itself the following day.

All three dates belong to the same client relationship. With this feature, you can track them within one HoneyBook project and see each date on your calendar.

HoneyBook supports:

• A primary project date: Your main event or appointment.
• An end date: Useful when a project spans several days or has a defined date range.
• Additional project dates: Separate events or appointments connected to the same project.

On the web, HoneyBook currently allows up to 10 additional dates per project.

The main benefit is organization. Your client information, emails, files, and important dates can stay together without making your project pipeline more complicated than it needs to be.

How to Add and Manage Multiple Project Dates

You don’t need to create a new project or install anything to start using this feature.

Here’s how to add multiple project dates in HoneyBook from your computer.

1. Open the HoneyBook project you want to update.
2. Select the Details tab.
3. Find the Date & location section.
4. Enter your primary project date and time.
5. Select + Add another date.
6. Add the details for your additional event.
7. Repeat for any other dates you need to track.

You can also use the All day option when an event doesn’t need specific start and end times.

Once you’ve entered your dates, they appear on your HoneyBook calendar automatically.

How Multiple Project Dates Work With Your Calendar and Scheduling

This is where you need to pay attention, because adding a project date to your calendar doesn’t automatically mean you’re unavailable for bookings.

HoneyBook projects are set to Free by default. That means a date can appear on your calendar while clients can still book a session during that time.

If you want your booked projects to block your availability automatically, you’ll need to change your preferences.

Go to:

Profile photo → Company settings → Company → Preferences → Project availability

Then turn on Set calendar to busy for booked projects.

HoneyBook will mark qualifying booked projects as Busy once the booking conditions are met, such as a signed contract or payment. Tentative projects behave differently, so don’t assume an inquiry has reserved your time.

You can also manually change an individual project’s availability to Busy or Free from its Details tab.

My advice? Test this before relying on it for your actual bookings. Open your scheduling link and check what a client can see.

It’s much better to catch an availability issue during testing than when two clients have booked the same afternoon.

Want to make sure your calendar is blocking off the right dates? Check out HoneyBook’s guide to project availability for a step-by-step walkthrough of your settings. And read my HoneyBook Scheduler: How to Book Clients Without the Back-and-Forth for a closer look at setting up your scheduling process.

When to Use Multiple Project Dates vs. Separate Projects

Just because HoneyBook lets you add multiple dates doesn’t mean every client interaction should live in one project.

Here’s how I’d decide…

Use multiple project dates when…	Create separate projects when…
Several events belong to one booking.	The client makes separate bookings.
You’re working under one contract.	Each service needs its own contract or invoice.
You want to keep related dates together.	You need to track different sales or project stages.
The work follows one overall client process.	Each booking needs a separate workflow.

For example, if a wedding photographer books an engagement session and wedding coverage together, keeping those dates in one project makes sense.

But if that same client comes back two years later for family photos, I’d generally create a new project.

The easiest way to decide is to ask yourself: Is this one booking with several dates, or several separate bookings?

That distinction matters more than the number of appointments.

Which Businesses Will Get the Most Out of This Feature?

I can see multiple project dates in HoneyBook being especially helpful for businesses that manage several events or sessions under one booking.

Wedding Professionals

Wedding planners, photographers, and other event vendors often have several important dates attached to one client.

Think engagement sessions, rehearsals, welcome parties, wedding days, and farewell brunches.

Keeping those dates in one project makes it easier to see the full schedule without filling your pipeline with duplicate bookings.

Photographers

Photographers who sell packages with multiple sessions can use additional project dates to track each appointment.

For example, a maternity and newborn package might involve two sessions booked together, several months apart.

Event Planners and Coordinators

If you’re planning a multi-day conference, retreat, or corporate event, you can track the different event dates under one project.

You may still need a detailed event timeline for everything happening throughout the day, but your main dates can live in HoneyBook.

Coaches and Other Service Providers

If your package includes a handful of scheduled sessions, multiple project dates may help you see those appointments together.

However, if clients need to choose or reschedule their own appointment times, you’ll also want to consider HoneyBook’s Scheduler.

Project dates and scheduled sessions aren’t interchangeable. The Scheduler manages client booking appointments, while project dates help you track important dates associated with the overall project.

How Multiple Project Dates Fit Into Your HoneyBook Workflow

Adding dates is easy. Making sure those dates work with the rest of your HoneyBook setup takes a little more thought.

One useful feature is HoneyBook’s smart fields.

You can insert specific project dates into emails and smart files instead of typing them manually every time.

For example, a wedding photographer could create a confirmation email that includes the engagement session date and wedding date.

HoneyBook has numbered smart fields for each project date, including the date title, start date, end date, times, and location.

Just make sure you’re using the correct field. If your template references Project date 2 but the client only has one date, that information may appear blank.

If you’re still building out your automations, start with my guide to The 3 HoneyBook Workflows Every Service Provider Needs. It’ll help you figure out what to automate first instead of creating a bunch of workflows you don’t actually need.

What About HoneyBook Automations?

HoneyBook Automations 2.0 supports triggers based on project start and end times, as well as scheduled sessions.

However, I wouldn’t assume adding multiple project dates means every additional date will automatically trigger its own reminders.

The documented project triggers focus on project start and end times. Session-based automations are a separate option for appointments booked through the Scheduler.

If you need a questionnaire sent before each photography session, for example, I’d look at whether session-based triggers are a better fit.

And if you’re unsure how to structure that, my HoneyBook Intensive is designed for exactly this kind of hands-on troubleshooting. We’ll screen share and work through the parts of your account that need fixing.

What to Know Before You Start Using Multiple Project Dates

Before you start adding multiple project dates in HoneyBook to every client project, I’d recommend checking a few things.

• Your calendar availability: Make sure important bookings are marked Busy when needed.
• Your email templates: Check that smart fields reference the correct dates.
• Your automations: Test whether your reminders and workflows run when you expect them to.
• Your project structure: Decide whether related services belong under one booking or need separate projects.

I’d also start with one existing project rather than changing your entire pipeline at once.

Add a couple of dates, check how they appear on your calendar, and test any connected emails or scheduling settings.

You don’t need to rebuild your whole HoneyBook account to use one feature (thankfully).

And if you’re newer to HoneyBook and still getting everything organized, read What to Set Up First in HoneyBook before you start changing a bunch of settings.

FAQs About Multiple Project Dates in HoneyBook

Can I Add Multiple Project Dates to an Existing HoneyBook Project?

Yes. Open your existing project, go to Details, and select + Add another date under Date & location. You don’t need to start a new project.

How Many Additional Project Dates Can I Add in HoneyBook?

HoneyBook’s current desktop instructions allow up to 10 additional project dates, alongside the primary date and optional end date.

Can I Add Different Locations to My HoneyBook Project Dates?

Yes. HoneyBook supports location information for individual project dates. You can also use the corresponding location smart fields in your client-facing documents.

Will Clients Automatically Receive Notifications When I Add Another Project Date?

Don’t assume they will. Adding a project date and sending a client notification are separate actions. If clients need an updated schedule, use an appropriate email, smart file, or tested automation.

Can You Add Multiple Dates From the HoneyBook Mobile App?

Yes! You can manage project dates from the mobile app, too. Open Projects, select the project, tap the three-dot menu, and choose Edit details. From there, find Dates & Locations and add or update your dates. This is handy when a client confirms a schedule change while you’re away from your desk.

Make Your HoneyBook Account Work for the Way You Actually Book Clients

Multiple project dates in HoneyBook can make managing bookings with several events much easier. You can keep related dates together, see them on your calendar, and use them in client communications.

But the feature works best when the rest of your setup makes sense, too.

If you’re constantly creating workarounds, manually updating information, or wondering whether your automations are doing what they’re supposed to, I’d love to help.

With my HoneyBook Full Setup, I’ll build your account around how your business actually operates, including your workflows, files, and automations.

Or, if you already have HoneyBook and want to improve what’s there, check out my HoneyBook Intensive.

You can also explore all my HoneyBook services to find the right level of help for your business.